A Document Management System (DMS) is an online software package that provides easy creation, storage, tracking and retrieval of electronic documents or scanned images of paper documents.
A windows based interface provides a user-friendly system for storing documents, files, external links and emails. Retrieval is facilitated using a search engine based on keywords including author name, creation date, file name or document content. The system provides various levels of authorisation that dictate what documents a user can view and edit. This makes information sharing across the organisation easy, while still maintaining a high degree of document security.
An integrated email system allows an administrator to broadcast any changes made to documents or files to relevant people on a mailing list.